Should You Book a Hotel for Your Out-of-Town Guests?

Should you book a hotel?

Reserving rooms at a local hotel can be a great way to show appreciation to out-of-town guests. But with so many other wedding planning tasks to focus on, is it necessary? Most wedding etiquette experts say yes, especially if you have many people traveling to the event.

Asking loved ones to travel for your special day is a significant request. This is especially true for older guests, families with young children, and guests with disabilities. Out-of-town guests face many barriers that may prevent them from making a trip. Make the travel process easier by arranging their lodging.

Booking a hotel relieves some of the stress and ensures your guests stay at the same place. Being surrounded by familiar places can create a sense of safety and belonging, especially for those who may not know any other people attending the wedding.

Not every circumstance requires you to reserve rooms in advance. If only one or two people are traveling for your wedding, recommending a few local hotels to choose from will suffice. Similarly, if you plan on having guests stay at your home or the venue, there is no need to offer additional lodging.

How do you reserve hotel rooms for a wedding

Now that you’ve decided to book a hotel, you may wonder how to make it happen. Most hotels have an events coordinator; if they don’t, contact the manager. Explain what you’re looking for and how many guests you expect to stay in the hotel. The manager or events coordinator can help you reserve a block of rooms. They often offer a discount, so share that information with your guests!

who pays for hotel rooms for wedding guests

There are no clear guidelines on who pays for hotel rooms for wedding guests. The answer to this question often relies on your budget. Do you have enough room in the budget to cover the hotel fees?

Paying for the rooms yourself will incentivize guests to travel from out of town, especially if they travel as a large group. Some couples forgo wedding favors to pay for their guests’ lodging.

If you cannot cover the cost, be honest and share that with your loved ones. Understand that some may be unable to attend the wedding due to the added financial burden, so do your best to act compassionately and express gratitude to everyone who did travel.

Couples looking for a compromise may pay for their wedding party’s hotel fees but ask the other guests to pay for themselves.

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